What are fleet management services?

Fleet management services are the process of managing all company vehicles used by employees, including private vehicles used for work-related travel. Fleet Management software solutions help companies keep track of their vehicles. Some companies may employ a fleet manager responsible for managing a fleet of vehicles for their company. This area of responsibility may also fall to another employee in SME and small businesses such as the finance director or HR manager, for example.

What are the benefits of fleet management?

There are many benefits of having an effective fleet management system. Some of these benefits are: Save Money – Monitor driver costs, mileage allowances, MOT and insurance certificates Reduce Risk – Keep track of drivers, make sure you have all the docs Full Package – Everything is kept in one place, so you don’t have to juggle everything On Schedule – By keeping all information accessible to the right people, avoid deadlines being missed – remembering insurance renewals, MOTS and servicing doesn’t need to be stressful

How do you manage a fleet of vehicles?

Synergy Fleet Management Services takes the stress out of fleet management. With all your information in one simple and secure system, you can easily keep tabs on everything you need to manage your drivers, vehicles and important information.

What were the problems in the manual process of fleet management?

Manual fleet management can be time consuming, especially if the fleet manager has other roles or responsibilities. Opting to manually manage a fleet can also be costly as it is more difficult to manage driver costs, mileage allowances and MOT or insurance costs. Fleet management solutions, such as Synergy Fleet Management, can simplify and automate the process and reduce costs.

What is fleet efficiency?

Several factors contribute towards an efficient fleet. A centralised fleet management system such as Synergy Fleet Management can help to reduce costs, save time, reduce risk and keep all relevant information easily accessible to manage drivers, vehicles, servicing and downtime. This can help to improve overall fleet efficiency.

What is fleet credit?

Businesses with a fleet of vehicles usually issue fleet credit to their employees who use their fleet vehicles. For example, fleet credit may be issued via a company credit card or fuel card, which employees can use to purchase fuel. In doing this, fleet expenditure is easily trackable and quicker to process.

What is involved in fleet management?

This could involve ensuring all relevant documentation is tracked and up to date, including, for example, insurance, road tax, MOT etc. Fleet management may also include making sure employees (and their families if they will also be driving the vehicles) meet all the requirements for driving the vehicles and that they have provided the relevant driving licence checks. It may also require keeping up to date with vehicles expenses, servicing, maintenance, risk assessments and lease renewal dates for example.

What is fleet utilisation?

Fleet utilisation is the term used to describe how efficiently fleet vehicles are being used. For example, if the full fleet capacity is being used and whether the fleet vehicles create proportionate profits. Using a fleet management system can help to improve fleet utilisation by creating efficient processes and effective monitoring.

What companies use fleet vehicles?

Companies of all sizes and industries use fleet vehicles; any company which requires its employees to travel or drive for work may use vehicles as part of a fleet. Therefore, any company with multiple cars and vans in its fleet may benefit from an efficient fleet management system.

What is the best vehicle tracking system?

Synergy Fleet Management portal can integrate with various leading telematics systems, meaning the right solution for your business needs.

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Specialists in SME Fleet Management

Synergy offers Fleet Management Services to a range of small and medium sized businesses, to provide vehicle and fleet solutions. With almost two decades of experience, Synergy can help you manage your fleet. From a couple of vehicles to a large fleet of cars and vans, we use our buying power and knowledge to help you manage your fleet in the most efficient and cost-effective way for your business.

Established in 2006, Synergy has almost two decades of experience working with businesses of all sizes to help manage their company vehicles. Working with a panel of carefully selected finance providers, our friendly and professional team can secure the right vehicle funding for your business. We’ve also built strong relationships with a wide range of vehicle manufacturers, allowing us to access nationwide stock lists and factory order build slots on your chosen vehicles.

Based in the beautiful spa town of Harrogate, Synergy is 5-star rated by our customers and we’ve also achieved over a decade of best-in-class customer service awards from reviews engine, Feefo.

Contact our Fleet Management Specialists today

Fleet Management from Synergy

Complimentary fleet review
Support to reduce vehicle emissions in your business, and meet ESG objectives
Business Contract Hire and a range of finance solutions
Award-winning fleet management portal, designed for SMEs with 10+ vehicles
Van Leasing and financing
Accident Management
Short-term leasing
Used car leasing
Salary Sacrifice car schemes
EV home charging points for company car drivers
Staff schemes for personal car leasing

Complimentary Fleet Review

We’ll review your current fleet and business needs, then work with you to achieve your objectives. Whether your priority is lowering emissions, cutting costs, or improving efficiency, our team will help you explore the best options to reach your goals.

Business Contract Hire (BCH)

Synergy are business contract hire specialists and have long-standing relationships with leading manufacturers and suppliers. This allows us to offer competitive pricing and access to a wide range of vehicles, from company cars to specialist fleet vans.

We work with a carefully selected panel of finance providers to tailor the right solution for your business. Alongside contract hire, we can offer finance lease, hire purchase, and outright purchase options to suit different budgets and requirements.

As experts in electric and hybrid vehicles, we also help company car drivers benefit from lower Benefit-in-Kind (BIK) tax rates.

Fleet Management Portal

We’ve partnered with one the UK’s leading fleet management software systems to offer our customers an easy way to manage all their company’s vehicles in one place. Whether vehicle fleet management is not your main role and you are juggling spreadsheets, or you are an experienced fleet manager, our portal helps you manage key information.

Our vehicle fleet management system allows you to track all your vehicles in one place. Whether leased with multiple providers or owned, our fleet system helps you organise and manage your fleet in one place reducing the need to complicated spreadsheets.

The portal’s traffic light system provides an intuitive way to manage your fleet, and helps manage key dates such as:

MOTs and servicing
Driver training
Licence checking
Mileage checking

The Driver App ensures your fleet stays compliant by confirming driver safety checks, driving licence checking and mileage submissions ensuring any servicing and maintenance is scheduled when required. The vehicle fleet management system also provides your business with easy to run reports, so you can share key information in your business and action priorities.

Designed for simplicity, our automotive fleet management system is easy to set up and requires only minimal training with our onboarding team.

To suit different operational needs, we offer flexible access levels within the platform. Pricing starts from just £2 per vehicle per month for our basic package, making smart fleet management solutions accessible and cost-effective.

Whether you have a small number of cars and vans or a large, multi-site operation our simple easy-to-use platform takes the hassle out of managing your fleet.

Van leasing and financing

Synergy can support your business with van leasing and other finance options, to match the needs of your business. From a single van, to a large fleet, Synergy can source and finance your vans and secure fit-out, options, signage and livery.

Accident Management

Synergy has partnered with one of the UK’s leading accident and incident management companies, helping you keep your vehicles on the road and your drivers safe. 24/7 driver support, with quality repair and downtime management, takes away the hassle of vehicle accidents and repairs.

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Used Car Leasing

Used car lease deals gives your business all the benefits of leasing, with vehicles in stock and ready to go - with delivery in as little as 5 days. It’s an affordable alternative to a brand-new lease, using cars that have completed their original contract and are now available to re-lease.

Each vehicle comes with at least a 6 month MOT, and is safety-checked and valeted to used car retail standards. Road fund licence is included, and we offer a range of models from leading manufacturers.

Short-term Leasing - Cars & Vans

Short-term leasing provides a flexible solution for your business. From just 3 months, our short-term car and van leases are ideal for contractors, new starters during their probation period, or as interim vehicles until your new lease arrives.

Salary Sacrifice Car Schemes

Synergy Salary Sacrifice is a tax-efficient staff benefit that helps you recruit and retain top talent. It can help you support your sustainability goals with zero or reduced emissions vehicles, and deliver significant savings for both your business and your employees.

It’s a smart way to boost your employee benefits package while reducing your environmental impact. Our easy-to-use online portal makes it simple to set up and manage your scheme in line with your business requirements.

We supply both fully electric cars and plug-in hybrid vehicles on HMRC-compliant salary sacrifice schemes, giving your team access to the latest low-emission models at an affordable cost.

Contact us about Salary Sacrifice today

Personal Car Leasing for Employees

Synergy works directly with employers to offer personal leasing car schemes to their employees. This works well as a staff perk, with no commitment to the business as all cars would be taken in the private individual’s name as a personal lease.

EV Home Charging Points and Commercial Charging Points

Synergy has partnered with leading home and commercial charging provider, Ohme. Ohme works with major vehicle manufacturers and their chargers work with energy provider tariffs to charge at the most efficient and cheapest times.

Contact our Fleet Management Specialists today