Fleet Management FAQs


Fleet management is an efficient system for tracking business vehicles.Our friendly and professional Account Managers can assist in leasing cars and vans needed to run the fleet, using our fleet management system.

Fleet Management Frequently Asked Questions

Fleet management is the process of managing all company vehicles used by employees, including private vehicles used for work-related travel. Fleet Management software solutions help companies keep track of their vehicles, and some companies may employ a fleet manager responsible for managing a fleet of vehicles, such as all company vehicles. This area of responsibility may fall to another employee such as the finance or HR manager, for example.
There are many benefits of having an effective fleet management system. Some of the top benefits may be:- Save Money – Monitor driver costs, mileage allowances, MOT and insurance certificates - Reduce Risk – Keep track of drivers, make sure you have all the docs - Full Package – Everything is kept in one place, so you don’t have to juggle everything - On Schedule – By keeping all information accessible to the right people, avoid deadlines being missed – remembering insurance renewals, MOTS and servicing doesn’t need to be stressful
Synergy Fleet Management takes the stress out of fleet management. With all your information in one simple and secure system, you can easily keep tabs on everything you need to manage your drivers, important documents etc.
Manual fleet management can be time consuming, especially if the fleet manager has other roles or responsibilities. Opting to manually manage a fleet can also be costly as it is more difficult to manage driver costs, mileage allowances and MOT or insurance costs. Fleet management solutions, such as Synergy Fleet Management, can simplify and automate the process and reduce costs.
Several factors contribute towards an efficient fleet. A centralised fleet management system such as Synergy Fleet Management can reduce costs, save time, reduce risk and keep all relevant information easily accessible, which can help to improve overall fleet efficiency.
Businesses with a fleet of vehicles usually issue fleet credit to their employees who use their fleet vehicles. For example, fleet credit may be issued via a company credit card which employees can use to purchase fuel. In doing this, fleet expenditure is easily trackable and quicker to process.
Fleet utilisation is the term used to describe how efficiently fleet vehicles are being used, i.e. whether the full fleet capacity is being used and whether the fleet vehicles that are being used create proportionate profits. Using a fleet management system can help to improve fleet utilisation by creating efficient processes and effective monitoring.
This could involve ensuring all relevant documentation is tracked and up to date, i.e. insurance, road tax, MOT etc. Fleet management may also include making sure employees (and their families if they will also be driving the vehicles) meet all the requirements for driving the vehicles and that they have provided the relevant documents. It may also require keeping up to data with vehicles expenses and lease renewal dates for example.
Companies of all sizes and industries use fleet vehicles; any company which requires its employees to travel/drive for work may use vehicles as part of a fleet. Therefore, any company with more than one car in its fleet will require an efficient fleet management system, whether that is through services like Synergy Fleet Management or self-managed.
Synergy Fleet Management’s telematics facility allows tracking of fleet vehicles. It requires the driver to simply plug in a device to the cigarette lighter in the vehicle. Doing this allows the tracking of live positions as well as historical journeys of individual devices.