Synergy Salary Sacrifice car schemes can be set-up to your requirements. This is done by answering a few key questions which inform the way your salary sacrifice scheme will work for your business.

Our easy-to-use online portal allows you to manage your eligible employees and their vehicle orders. All documentation is created within the portal and set up according to your individual scheme rules. Your employees can search and compare vehicles, configure their contract, and see their salary reduction, net costs and savings before placing an order. The employer can simply accept or reject the order, and then Synergy does the rest.

Our schemes include options for provision if employees leave during participation in the salary sacrifice car scheme; optional affordability check for responsible governance; road insurance; maintenance and servicing; roadside assistance; any applicable road tax; and home charging points through Ohme, our EV charging partner.

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Our secure online salary sacrifice portal makes it easy for you to manage the car scheme with your employees.  All the information within the portal is configured to your company’s scheme, with all the correct documentation contained within it.  Your employees can search vehicles, check their salary sacrifice amount, view the net cost to them and see any savings. 

They can also choose the length of their contract, which is normally 24, 36 or 48 months (unless set by the employer), how many miles per year they drive and choose any optional extras for their car such as leather seats, for example.  Once they have chosen their car, it is approved (or rejected!) by the employer within the portal, and any orders are sent directly to Synergy via the portal for processing.

Costs such as road insurance, maintenance and servicing, roadside assistance, any applicable road tax are all included in the salary sacrifice amount that the employee sees within the portal, so there are not hidden costs.

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There is also the option to include the cost of home charging points within the employees’ salary sacrifice amount.  All cars within the scheme, to meet HMRC requirements, must be fully electric zero emissions vehicles, or hybrid vehicles with less than 75g/km CO2.  However, your business could tailor the scheme, for example, if you only wanted to include fully electric vehicles to meet your environmental, social and governance (ESG) needs.

Home charging points are installed by our nationwide partner, Ohme. There are two options to choose from, a tethered version with a cable, and untethered.  Ohme integrates with your energy tariff to charge at the most cost-effective and greenest times, and can be conveniently managed through the Ohme app.

If a proportion of your employees did not want to transition to an electric vehicle at the current time, we also offer personal leasing where we can offer special deals to your employees as an alternative to salary sacrifice.  In this case, there would be no restrictions on the car, and the car would be leased under a personal leasing agreement in the employees’ own name, and therefore not linked to the business.  

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If you prefer, your company can opt to run your salary sacrifice scheme on your fleet insurance policy, however, the drawback is that it may end up costing the business more.  There is the option with the Synergy car salary sacrifice scheme to include road insurance within the employees sacrifice salary. This is included in the costs the employee sees in the portal.  Our insurance partner bases costs on the employees’ home postcode, the individual car (not bandings) and the age of the drivers. The price is set for the term of the contract, it is fully comprehensive and there is no excess – making it a competitive policy and a convenient option. It also allows for 2 additional drivers to be included. 

Maintenance and servicing, as well as roadside assistance, and any applicable road tax are all included within the monthly cost.  This is because the vehicle must be maintained and serviced in line with the manufacturer’s guidelines, and the employees can book the vehicle into an approved garage near to their home address, and there are no additional charges (other than those outside of normal maintenance and serving of the vehicle). It’s important to remember that neither the company nor the employee will own the vehicle at the end of the contract, and the car must be returned in line with the BVRLA Fair Wear and Tear guide.

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The key question we frequently get asked is, “what happens if an employee leaves?” This can be a key concern for SMEs, and it’s good to know that there are several different options to cover this situation.

There are broadly speaking four different options, or a combination of these, which cover provision of employees leaving when they have a salary sacrifice car. The first option is to include a “lifestyle” or early termination product within your company’s scheme.  This means that your employees will pay extra per month for the inclusion of early termination cover, which covers most, but not all, situations and reduces the early termination fee to the equivalent of three months’ worth of rentals.

A popular option is to include an administration fee in the cost of the monthly rentals for each employee, and then also keep the equivalent of what would have been paid in national insurance contributions. This builds an internal contingency fund for your business so that the funds build over time to cover any employees leaving and early termination costs, or any other unforeseen costs.  This could be end of contract charges for excess mileage or damage which has not be repaired prior to the car being returned, for example, which may be difficult to obtain from the employee if they have left the company.  If all the contingency funds are not needed over time, they can then also then be released back to the company.

Synergy, based in the beautiful spa town of Harrogate, North Yorkshire was established in 2006.  We’ve been awarded the Feefo 10 Years of Excellence Award, for a decade of best-in-class customer service. We’ve also been recognised as Broker of the Year 2024 in the Broker News Awards, as well as being awarded the Broker News Customer Service Award 2024.

We work with a panel of finance providers and, over the years, we have developed strong manufacturer relationships, meaning we can often secure additional terms for your business. 

You’ll have your own dedicated account manager, as well as the support of the wider business support units, and our friendly team are on hand 7 days a week as well as evenings to answer any questions.

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